COE Automated Degree Audit
Frequently Asked Questions
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What is the Automated
Degree Audit?
The College of Engineering
adopted the University's Automated Degree Audit (ADA) system several years ago.
The ADA is a computerized advising support and degree audit system that evaluates
your completed course work, courses for which you are registered, as well as
transferred course work, and determines your progress toward obtaining your
particular engineering degree. ADA saves both students as well as advisors the
time it would take to manually compare courses completed against your major
curriculum in order to determine what courses remain in order to register and/or complete an academic Plan of Study.
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Why use the Automated
Degree Audit?
The Automated Degree Audit:
1. Provides a means of
comparing a student's completed degree requirements against his/her remaining
degree requirements.
2. Allows students to view
individual academic progress via the web wherever they may be.
3. Allows advisors to easily
understand where students are in relation to their degree requirements.
4. Acts as a tool in helping
students and advisors to understand overall academic expectations of degree
programs.
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How do I access my
Automated Degree Audit?
Go to
www.uncc.edu.
Access the 49er Express Login and log in to your Student Account. Next click on
My
Records tab. Click on Available Services. Choose Click Here for Student
Services. Click on Degree Audit.
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Who can use the degree audit?
Beginning with students who
entered Fall 2002, Computer Engineering students have reliable Degree Audits to
access. All other engineering majors (i.e. Civil, Electrical, and Mechanical)
can and have been using Automated Degree Audits for at least a year or more. We
are currently working on getting Engineering Technology majors working with
this system as well. For Engineering Technology students, they may have to
wait another year
before they can access reliable Degree Audits.
NOTE: Degree Audits do
not work for Second Degree Students, Graduate Students, and Freshman Engineering
students. The Degree Audit document works best for students in their
Sophomore to Senior years who have matriculated into an engineering program.
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Can a student use Degree
Audits in place of their Advisor?
Advising is so important in
the College of Engineering that it is mandatory that all students be
advised every semester by their academic advisor. With that in mind, Automatic
Degree Audits were adopted to enhance advising by providing accurate information
about academic programs to both students as well as their advisors.
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Why should I use the Automated
Degree Audit?
Degree Audits track course and
requirement completion so that your advisor can spend less time in manual record
keeping, and more time helping you to plan your academic goals. Any exceptions to
the requirements of your particular degree must first be cleared through the
appropriate department. For instance, if you
believe that a course you took at another institution should qualify as
a Technical Elective, but that course is not listed as an approved course, you
should go to your department to see if approval can be given for the course. If
your department approves, a Special Request form will need to be filled out and
processed through the Registrar's Office. All Special Requests for prior course
work should be completed by the end of the first semester at UNC Charlotte.
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What is the Analysis of Academic
Progress?
The Analysis of Academic
Progress is a snapshot of your academic record as it compares to the
requirements for your specific degree. It evaluates your completed course work
at UNC Charlotte, courses for which you are currently registered, and
transferred course work.
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Where does the Degree Audit
get its information?
Degree Audits pull
information from the University's internal Student Information System. It is
always important to verify and correct, if necessary, all data displayed in
the Student Data section. Verification of your degree(s), majors(s), option(s),
minor(s), and catalog year. Your catalog year should
generally match the fall term in which you first enrolled at UNC Charlotte or
other institution. Your catalog year should not change unless you change
your status; i.e. undergraduate to graduate. If you find that there are errors in your
Student Data, please stop by the Registrar's Office or go on-line and make the
necessary corrections.
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Why are there two different
GPAs listed on my Automated Degree Audit?
In order to graduate, all students must have a
minimum overall GPA as well as major GPA at or above a 2.0. The
Automated Degree Audits have compiled and evaluated courses that
constitute your major GPA in the College of Engineering. That is
why the second GPA listed on your Automated Degree Audit may be
different than your cumulative GPA.
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What does the Academic Requirements
Remaining mean?
The Academic Requirements
Remaining section contains a list of graduation requirements that you have not yet
completed in the different areas of your degree program. This section always
lists General Education requirements remaining first, followed by your degree
program's remaining requirements. You are responsible for knowing these.
Although your departmental advisor is instrumental to you for career advising
and answering your questions regarding technical areas that you are interested in for
your major, he or she is NOT responsible for possessing a thorough understanding
of the University's General Education requirements. That responsibility falls
on you to seek through dedicated College advisors, departmental Undergraduate
Coordinators, or the University's Registrar's Office.
Under the General Education
requirements remaining, several points should be noted.
1. Any
mention of Writing (W) or Oral (O) communication goals should be ignored. All
engineering curricula have incorporated the University General Education
requirements in their major course work. For instance, many of the engineering
labs satisfy the (W) requirement and the Senior Design courses satisfy the (O)
requirement.
2. Wording
that mentions Articulation Agreements should be ignored. This is placed on all
Automated Degree Audits due to the enforced Articulation Agreements that the
4-year UNC Schools have with the many 2-year institutions around the State of
North Carolina.
3. Students
who entered the professional colleges within the University Fall 2003 or later must
have met the University's Foreign Language entrance requirement and, therefore,
are not required to take additional Foreign Language as part of their University
General Education. Students who entered prior to Fall 2003 semester must
meet
the University Foreign Language requirement if they did not have
three years of foreign language in high school or place out of a particular second language.
Pay attention to the wording on your particular Automated Degree Audit if you see
mention of a Foreign Language being required. If this is the case, you will
need to either take or place out of a Foreign Language at the 1102 level.
Check the "Catalog" to determine your entry year and semester determined by the
University.
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How do I interpret the Academic Requirements
Completed or In Progress?
The Academic Requirements
Completed or In Progress section lists courses being used to satisfy the various
requirements in your degree program. It includes courses that have been
completed at UNC Charlotte, courses transferred from other institutions, courses
in which you are enrolled, and courses in which you are pre-registered for the
future term. The audit assumes that courses in progress will be successfully
completed.
If you withdraw from a course
or fail it, the requirement that the course fulfills will again appear in the
Academic Requirements Remaining section. Please note that if the College of
Engineering or your major Department requires particular courses to be passed
with a minimum grade of "C," Degree Audit will not pick up the course as
required if you receive a D. Therefore, it is up to you to make sure you
repeat these courses, regardless of what the Automated Degree Audit shows. When
in doubt, ask your advisor, stop by your department office, or check the web for
courses and pre-requisite requirements.
Specific course work used to
complete each of your major requirement areas will appear in this section under
the appropriate requirement heading. Requirement areas will not be satisfied
until you have met every sub-requirement in the area unless a substitution has
been approved by your department or The Dean's Office and entered into the system.
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What is Work Not Applicable to this
Program?
Courses listed in this section
have been rejected by the Degree Audit for a variety of reasons. Examples of courses
that you may see in this are: (1) courses for which you have received an F or W
grade, (2) courses that are "paired" together for which you may receive
credit for only one (i.e. Geology 1200 and lab is an example where the Science
Elective is only a three credit hour requirement. So the Degree Audit would place
the one-hour lab here), (3) remedial courses (i.e. MATH 1103 pre-calculus), or
(4) courses which were transferred but could not be used as courses toward
your major or as substitutions (or were not evaluated for transfer
equivalencies).
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Who should I contact if
there are errors in my Automated Degree Audit?
You can always
contact Karen Elmore, Faculty Associate in the College of Engineering. One of
her main responsibilities is in seeing that transfer credits awarded students
transferring from other institutions are properly communicated so that their
automated records are correct. Karen is located in Smith 238, and her phone
number is (704) 687-4157. Secondly, you can contact your department office.
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